Legal

Legal

This page sets out the terms on which you may access and make use of our website www.keepingchildrensafe.org.uk

Please read these terms and conditions carefully before you start to use the Site. By using the Site, you agree to these terms and conditions. If you do not agree to these terms and conditions, please do not use the Site.

In these terms and conditions the following terms shall have the following meanings:
(a) References to 'Keeping Children Safe', 'our', 'we' or 'us' are references to Keeping Children Safe described in more detail in clause 1 below.
(b) References to ‘the terms and conditions’ are references to these terms and conditions as updated or amended from time to time.
(c) References to ‘the Site’ are references to this website:www.keepingchildrensafe.org.uk

1. Information about us

www.keepingchildrensafe.org.uk is a site operated by Keeping Children Safe. Charity registration number 1142328 and a Company Limited by Guarantee registered in England and Wales, Company number 07419561.

2. Accessing the site

2.1 If you are under 16 please check with your parent or guardian before using the Site.
2.2 Access to the Site is permitted on a temporary basis and we reserve the right to withdraw or amend the service we provide on the Site without notice (see below). We will not be responsible if, for any reason, the Site is unavailable at any time or for any period.
2.3 From time to time, we may restrict access to some parts of the Site or the entire site.
2.4 We do not guarantee that the functions or materials accessible from our or contained in the Site will be uninterrupted or error free, that defects will be corrected, or that the Site or the server that makes it available are free of viruses or faults. You are responsible for ensuring that your computer system meets all technical specifications necessary to use the Site and is compatible with the Site.

3. Intellectual property rights

3.1 We are the owner or the licensee of all intellectual property rights in the Site and in the material published on it. All such rights are reserved.
3.2 You may print off one copy and may download extracts, of any page(s) from the Site for your personal reference and you may draw the attention of others to material posted on the Site.
3.3 You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
3.4 Our status (and that of any identified contributors) as the authors of material on the Site must always be acknowledged.
3.5 You must not use any part of the materials on the Site for commercial purposes.
3.6 If you print off, copy or download any part of the Site in breach of these terms and conditions, your right to use the Site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

4. The site changes regularly

We aim to update the Site regularly and may change the content at any time. However, any of the materials on the Site may be out-of-date at any given time and we are under no obligation to update such material.

5. Our liability

5.1 The material displayed on the Site is provided without any guarantees, conditions or warranties as to its accuracy. To the extent permitted by law, we, our affiliated organisations and third parties connected to us hereby expressly exclude:
5.1.1 all conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity
5.1.2 any liability for any loss or damage whether direct, indirect or consequential incurred by any user in connection with the Site or in connection with the use, inability to use, or results of the use of the Site, any websites linked to it and any materials posted on it
5.1.3 for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable
5.2 This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law
5.3 Notwithstanding clause 5.1, if we are liable to you for any reason, our liability will be limited to £200. This limit does not apply to any liability we may have under Clause 5.2 above
5.4 You are responsible for implementing sufficient procedures and virus checks to satisfy your requirements.

6. Prohibited uses

6.1 You may use the Site only for lawful purposes. You may not use the Site:
6.1.1 in any way that breaches any applicable local, national or international law or regulation
6.1.2 in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect
6.1.3 in any way which harms or has significant risk of harming children or vulnerable adults in any way
6.1.4 to send, receive, upload, download, use or re-use any material which does not comply with our content standards below
6.1.5 to transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam)
6.1.6 to knowingly transmit any data, send or upload any material that contains viruses or any other harmful programs or computer code designed to adversely affect the operation of any computer software or hardware.
6.2 You also agree:
6.2.1 not to reproduce, duplicate, copy or re-sell any part of the Site.
6.2.2 not to access without authority, interfere with, alter, damage or disrupt:
(a) any part of the Site
(b) any equipment (including telecommunications equipment) or network on which the Site is stored
(c) any software used in the provision of the Site
(d) any equipment or network or software owned or used by any third party.

7. Suspension and termination

7.1 We will determine, in our discretion, whether there has been a breach of these terms and conditions through your use of the Site. When a breach of these terms and conditions has occurred, we may take such action as we deem appropriate.
7.2 Failure to comply with these terms and conditions constitutes a material breach of these terms and conditions and may result in our taking all or any of the following actions:
7.2.1 immediate, temporary or permanent withdrawal of your right to use the Site
7.2.2 legal proceedings against you for reimbursement of all costs resulting from the breach
7.2.3 further legal action against you
7.2.4 disclosure of such information to law enforcement authorities as we reasonably feel is necessary.

8. Information about you and your visits to the site

8.1
We respect each site-visitor’s right to personal privacy. To that end, we collect and use information throughout our website only as disclosed in this Privacy Policy. This statement applies solely to information collected on this website.

Users are only required to register on this site if they are a member of Keeping Children Safe or download materials from the site.  We collect information only from you and not from third parties. The information we collect via this website may include:

  • Any personal details you type in and submit, such as name, email address, and so on. This is used to improve the content of our site and to ensure relevance of information.
  • Your IP address (this is your computer’s individual identification number), and other technical information, which is automatically logged by our server. This is used to note your interest in our website and to ensure any changes that are made to the site are for your benefit.
  • Session information stored in cookies. These do not include any personal information and are used to ensure that the correct data is extracted from the database (such as language preference) and the correct level of access is given when accessing restricted pages.
  • Under no circumstances will we hold sensitive payment details, such as your card number, expiry date, unless it is required to register for one of our events. In this case, the data is transferred to an external—secure—database and not associated with your details held online. All credit card information is collected using Secure Socket Layers (SSL).

What we do with your information

Any personal information we collect from this website will be used in accordance with the General Data Protection Regulation, 2018 and other applicable laws. The details we collect will be used:

  • To comply with legal requirements.
  • To ensure accessibility onto our site.
  • In certain cases, we may use your email address to send you information about our products and services. In such a case, you will be offered the option to opt-in /out of this service.

We do not pass the information we collect to external companies. We do however utilise a third party, Google, to track the usage and volume of users on our site. The information they collect is not in any way associated with the details we hold about you online.

Your rights

You can ask us to update or remove your personal information by emailing dataprotection@keepingchildrensafe.org.uk or writing to us at our address below.


You also have the right to request a copy of any personal information we hold about you. To do this, simply write to us at the following address:

Keeping Children Safe 
Data Protection
CAN Mezzanine
49 - 51 East Road
London N1 6AH
United Kingdom

You can send us your comments or lodge a complaint by contacting us at the aforementioned address. An inquiry will be held into each complaint, and the appropriate action will be taken. If the problem raised by your complaint requires a change in our policies and procedures, we will act accordingly.

Other websites

This Privacy Policy only covers this website. Any other websites which may be linked to by our website are subject to their own policy, which may differ from ours.

Cookies

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. Cookies are widely used in order to make website work, or work more efficiently, as well as to provide information to the owners of the site.

How do we use cookies?

The Keeping Children Safe website uses Google Analytics, a web analytics service provided by Google, Inc. to help analyse the use of the website. For this purpose, Google Analytics uses ‘cookies’, which are text files placed on your computer.

The information generated by the cookies about the use of the website - standard internet log information (including your IP address) and visitor behaviour information in an anonymous form - is transmitted to and stored by Google including on servers in the United States. We anonymise your IP address before sending it to Google.

In accordance with its Privacy Shield Certification, Google declares that it complies with the EU-US Privacy Shield Framework. Google may transfer the information collected by Google Analytics to third parties where required to do so by law, or where such third parties process the information on Google's behalf.

According to Google Analytics terms of service, Google will not associate the data subject  IP address with any other data held by Google.

You may refuse the use of Google Analytics cookies by downloading and installing Google Analytics Opt-out Browser Add-on.

You can control and /or delete cookies as you wish. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed.

Managing cookies in your browser – most browsers allow you to:

  • see what cookies you have and delete them on an individual basis
  • block third party cookies
  • block cookies from particular sites
  • block all cookies from being set
  • delete all cookies when you close your browser

If you chose to delete cookies, you should be aware that any preferences will be lost. Also, if you block cookies completely many websites (including ours) will not work properly and webcasts will not work at all. For these reasons, we do not recommend turning cookies off when using our webcasting services.

For Supporters and Donors

Information we may collect

  • Contact details including: name, postal address, telephone number, email address and social media contacts;
  • Where relevant: gender, date of birth, nationality, language(s) spoken, age, qualifications, employment;
  • Records of your correspondence with us;
  • Your bank or credit card details (only if you are making a donation);
  • Where it is appropriate, we may ask for your reason for giving and your specific interests relating to our work;

How we obtain your information

  • If you have previously donated to us and have opted-in to receive further information;
  • If you have responded to a campaign, a call to action or purchased a publication from us and have opted-in to receive further information from us
  • If you are part of our Network and have agreed that we may contact you;
  • If you have received services from us and have opted-in to allow us to contact you;
  • If you have enquired about our work via the website or made a donation;
  • If you have attended or taken part in one of our events of fundraised for us;
  • If you have contacted us via one of the following: online, phone, SMS, email, or social media;
  • If you have given a third party such as a donation or campaigning platform permission to pass your information on to us.

From time-to-time we may pay for the contact details of people who might be interested in hearing from us. These may come from other organisations or companies who conduct surveys or engage in social media, to promote and gather support for charitable organisations.

Before we purchase contact information, we will always check the wording used when your information was originally collected, to make sure that we only contact people who have actively expressed an interest in receiving information from third parties.

What we do with your information

  • Say thank you for your support;
  • Administer financial and in-kind contributions;
  • Communicate with you about our activities and any areas of our work that may be of interest to you;
  • Update you about any changes to our services;
  • Maintain our organisational records and ensure we have your most up-to-date marketing preferences;
  • Ask for further donations or support to help us in our work;
  • Invite you to events;
  • For our own internal administrative purposes and to keep a record of your relationship with us;
  • Claim Gift Aid - Gift Aid is a UK Government scheme that allows charities to reclaim the basic rate tax back from HM Revenue and Customs on donations made by UK tax payers;
  • Comply with legal, regulatory and corporate governance obligations and good practice;
  • Comply with any conditions attached to any funding or other support we receive.

More information is available at https://www.gov.uk/donating-to-charity/gift-aid

Making the most of our fundraising activities

Keeping Children Safe has a duty to make sure that we are spending donations wisely and that may mean undertaking research and/or analysis to inform our decisions. We want to send the most effective messages that we can in the most efficient way possible. To do this, to the best of our ability, we may carry out the following activities:

Segmentation – this is when the information we have obtained such as postcodes of donors, age of supporters and whether donations have been given regularly is analysed. This helps us to provide people with the most relevant information to identify additional possibilities for them to be actively involved with Keeping Children Safe

Prospect profiling – we may engage agencies to help us identify people among our supporters who are able to support at a higher level, using publicly available records such as the electoral roll, land records, ‘rich lists’, Who’s Who publications and Companies House records. We may use this information to invite potential supporters to events which may be of interest to them and to recruit ambassadors and /or patrons

Targeted fundraising communications - we may supplement what we know about you with information from public, third-party sources, so we have a better understanding of your background, which helps us to ensure any requests for additional support are tailored to you and how you might support us. These sources may provide us with the following: your parliamentary constituency, an estimate of your age, an estimate of the size and composition of your household and information about your interests.

The databases that we keep our supporter information on are held securely within our network and are not sold, traded or exchanged with other organisations, whether they are charitable organisations or not.

9. Linking to the site

9.1 You may link to our web pages, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.
9.2 The Site must not be framed on any other site. We reserve the right to withdraw linking permission without notice.

10. Links from the site

Where the Site contains links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents or availability of those sites or any products or services offered through such sites. We do not endorse and accept no responsibility for them or for any loss or damage that may arise from your use of them. Any concerns regarding any external link should be sent to us.

11. Jurisdiction and applicable law

11.1 The English courts will have non-exclusive jurisdiction over any claim arising from or related to, a visit to the Site.
11.2 These terms and conditions and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of England and Wales.
11.3 We have used reasonable endeavours to ensure that the Site complies with UK law, but cannot ensure that it is appropriate or available for use in every territory outside the UK. Those who visit the Site from other territories are responsible for compliance with all applicable laws. If the use of the Site and/or viewing of it, or use of any material or content on the Site or services, are contrary to or infringe any applicable law in your jurisdiction(s), you are not authorised to view or use the Site and you must exit immediately.

12. Variations

We may revise these terms and conditions at any time and without prior notice by amending this page or posting a new set of terms and conditions on the Site. You are expected to check this page frequently to take notice of any changes we made. Your continued use of the Site after amendments or a new set of terms and conditions are posted constitutes your acceptance of these terms and conditions as modified. Some of the provisions contained in these terms and conditions may also be superseded by provisions or notices published elsewhere on the Site.

13. General

13.1 We may transfer or subcontract any or all of our rights and obligations under these terms and conditions at any time.
13.2 If any provision or term of these terms and conditions shall become or be declared illegal, invalid or unenforceable for any reason whatsoever, such term or provision shall be separated from the other terms and conditions and shall be deemed to be deleted from them.
13.3 All notices shall be given:
13.3.1 to us via email to info@keepingchildrensafe.org.uk or
13.3.2 to you at the email address you provide when using the Site.

14. Your concerns

If you have any concerns about material which appears on the Site, please contact us at info@keepingchildrensafe.org.uk

Thank you.